Club Officer Training Schedule for 2022-2023 Second Round (Fall/Winter)

One of the ways that District 31 works to achieve its mission to “…help all clubs achieve excellence” is by providing Club Officer Training (COT). All COT sessions are open to any Toastmasters member and cover a wide variety of topics to help clubs to improve in order to better serve their members. Based on feedback received from surveys of club officers, training will once again will be conducted in shorter sessions between 45 and 90 minutes long with offerings not only on weekday evenings and weekend mornings, but also at noon during the workday to accommodate a larger number of people’s availability. Most sessions will be virtual, but there will be a single in-person session on Saturday, January 14th for those who are interested in the networking benefits of meeting people in person (details TBD).

Club officers who attend at least 2 hours of training including at least one club officer peer session will earn credit in the Distinguished Club Program (DCP) for their attendance. Don’t stop at 2 hours, though, as the more training you attend, the more you will learn and grow and be able to help your club. And if that wasn’t incentive enough, clubs with an average total training time per club officer of at least 3 hours who get credit for at least 4 officer roles in the DCP goals will receive reimbursement for 6-months of Zoom access (or an equivalent prize). Who will be the most trained club officer team in District 31?

Please email COT@district31.org with any questions, suggestions, or offers to help. Session dates and registration links are being added as they are finalized.

Virtual Training Topics

To allow for maximum flexibility, District 31 is offering a wide variety of training topics from which you can choose. Per Toastmasters policy, each club officer must attend training that is specific to their club officer roles, which means that attending one of the many offerings of the Club Officer Peer Sessions is required. In addition to this mandatory session, club officers must choose at least one other training session to attend from the choices listed below. Having a hard time choosing which topic to attend? Why not attend all of the topics that are of interest to you? Not only will you learn more by attending more sessions, but you will also help your club towards earning the training incentive.

Elective Topics Navigation:

Building a Healthy Team Effective Meetings Member Connection Quality Club Meetings
Club Central Tutorial Encouraging Leadership Within and Beyond the Club Member Engagement and Retention Rebuilding a Small Club
Club Goal Tracking Encouraging Pathways Mentoring for Success Social Media Marketing (coming soon)
Conflict Resolution Fab Four Vision and Incentives Moments of Truth Speech Contests
Corporate Member Engagement How to Hold Club Events That Rock! Prospective Member Engagement Speechcraft
Diversity, Equity, and Inclusion (DEI) Hybrid Club Meetings (coming soon) Public Relations Teaching Pathways and Managing Base Camp 

 

Club Officer Peer Sessions (required)

Are you struggling with your officer role and looking for guidance? Or have you found a great way to execute your role and want to share it with others? Come to a club officer peer session to learn about how to execute your responsibilities of your role and share challenges and successes with others in the same role. There will be breakout sessions for each officer role. It is required to attend at least one of these sessions for club credit in the DCP program (along with another hour or more of the topic of your choice). We will NOT be doing a step by step review of what each role entails, but will instead encourage participants to ask questions and share advice with each other.

Pre-work: It is expected that you have read through the requirements of your role in the Club Leadership Handbook PRIOR to attending this session.

Available Sessions: Sat Dec 3 9 – 10 AM OR Mon Dec 5 12 – 1 PM OR Thu Jan 5 8 – 9 PM OR Fri Jan 27 12 – 1 PM OR Sat Jan 28 10 – 11 AM OR Mon Feb 13 7 – 8 PM

Building a Healthy Team

Club success depends on the ability of the club officer team to work together towards goals for the betterment of the club and its members. Join this session to learn strategies for building a healthy club officer team. This session will be most impactful if club officers attend together (if not, then the activities can be brought back to an executive committee meeting).

Required Prework: Healthy Team Workbook: Team Assessment (p. 3-4) and Behavioral Style Assessment (p. 10-14)

Available Sessions: Sat Dec 3 10 – 11 AM OR Mon Jan 30 12 – 1 PM OR Thu Feb 2 7 – 8 PM

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Club Central Tutorial

Do you know everything that you can do from the Club Central page on the Toastmasters website? Whether you are President, VPE, VPM, Treasurer, or Secretary, there are tasks that you need to perform that all begin in Club Central. Come learn how to maintain your club’s critical information and membership, submit education awards, and much more in this session.

Optional Prework: View the interactive Club Central Tutorial

Available Sessions: Sat Dec 17 10 – 11 AM OR Mon Jan 16 7 – 8 PM OR Tue Feb 21 12 – 1 PM

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Club Goal Tracking

Your club created a club success plan (CSP) with your goals for the year. Now what? Discuss best practices for how to track your progress against your goals and make adjustments to your plans for how to achieve the goals. This will include an overview of the Distinguished Performance Dashboard.

Prework: TBD

Available Sessions: Mon Dec 19 7 – 8 PM OR Sat Jan 7 10 – 11 AM OR Fri Feb 3 12 – 1 PM

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Resolving Conflict

Conflict happens in every facet of our lives, including Toastmasters. While many fear conflict, it can actually be healthy and lead to better outcomes, but only if properly managed and successfully resolved. Learn more about conflict and how to resolve it in a positive way during this session. Given that conflict resolution skills are useful in a large variety of situations, invite your non-officer club members to attend as well.

Prework: TBD

Available Sessions: Tue Nov 22 12 – 1 PM OR Mon Dec 19 12 – 1 PM OR Sat Jan 7 9 – 10 AM

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Corporate Member Engagement

Does your corporate club struggle to find members? Or do your current members often miss meetings due to work conflicts, causing low attendance meetings? In this session, we will review options for how to build and maintain a thriving corporate club through senior leader engagement and by tapping into company culture.

Prework: Review information on Corporate Clubs

Available Sessions: Thu Jan 5 12 – 1 PM OR Tue, Jan 17 12 – 1 PM OR TBD

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Diversity, Equity, and Inclusion (DEI)

We have to be more open to recognizing that talent comes in all shapes, sizes, colors, backgrounds, ethnicities, ages, and stages.” – Dr. Shirley Davis, 2022 Golden Gavel winner

As we all are living in a moment of reflective change, as leaders of our club(s), it is imperative to accelerate diversity, equity & inclusion outcomes. We are faced with a challenge by the way of working, especially coming out of our recent global pandemic. Some of us went from a working in the office requirement to now working remotely. Even our club meetings have changed, many to a hybrid model or even 100% remote, not to mention memberships that extend past our local demographic, making clubs global.

As Toastmasters, it is our responsibility to create an inclusive environment as well as respect the dignity and diversity of all people. In this training, topics to be discussed will highlight vision, mission, inclusivity, and definition of DE&I within our clubs, creating an environment where we all belong! Instruction methodology will include gamification, open-discussion, and teamwork! Let’s learn and have fun while doing it!

Prework: None, but make sure to have a paper and pen or pencil ready during the session

Available Sessions: Tue Nov 29 12 – 1 PM OR Tue Feb 14 12 – 1 PM

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Effective Meetings

In this session, club officers will look critically at meetings and learn how they can contribute, facilitate, and lead more effective meetings.

Required Prework: Effective Meeting Prework

Available Sessions: Sat Dec 17 10 – 11 AM OR Mon Jan 16 7 – 8 PM OR Thu Feb 16 12 – 1 PM

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Encouraging Leadership Within and Beyond the Club

Toastmasters is where leaders are made through activities both within and beyond the club. As club officers, you are already working on your own leadership skills, but not all members are eager to take on official leadership positions. On the other hand, perhaps you or others in your club are ready to take the next step on your leadership journey but are not sure what opportunities exist. Whether you are looking for tips for encouraging members to step up to be a club officer or want to learn about the opportunities to expand leadership by serving District 31, come to this session.

Prework: None

Available sessions: Mon Dec 12 7 – 8 PM OR Sat Jan 28 9 – 10 AM OR Fri Feb 10 12 – 1 PM

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Encouraging Pathways

Does your club have long time members who have still not gotten started in Pathways? Or new members who don’t understand how Pathways can help them? Or perhaps you have members who have gotten started in Pathways but have since stalled? In this session, learn and practice different approaches for how to help members in each of these situations, and others, to get started or keep going in Pathways.

Prework: TBD

Available Sessions: TBD

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Fab Four Vision and Incentives

Hear about the District 31 Fab Four’s vision for the year and all the great programs and incentives available to clubs and members. This is a great opportunity to meet all four members of the Fab Four and ask questions.

Prework: None

Available Sessions: Mon Nov 21 7 – 8 PM

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How to Hold Club Events That Rock!

Does your club hold engaging open houses that attract guests and convert them to members? Do you ever conduct other special events? Or attend outside events to attract new guests? In this session, learn how to use club events to both help your existing club members have fun and learn new skills and to attract new members to join your club.

Prework: TBD

Available Sessions: Wed Jan 18 7 – 8 PM OR Sat Jan 28 9 – 10 AM

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Member Connection

When Covid-19 first hit Wuhan, China, the Toastmasters district that includes Wuhan lost over 1,000 members at April renewals. By June 30th, they had gained all of those members back. How did they do that? By focusing on connecting to members. Come learn about the “Member Connection” activity that helped rebuild that district and how you can use it in your own club to help strengthen bonds between members, increase renewal rates, and convert more guests to members.

Prework: None

Available Sessions: Fri Dec 16 12 – 1 PM OR Mon Jan 16 7 – 8 PM OR Sat Jan 28 9 – 10 AM

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Member Engagement and Retention

A thriving club environment begins with its members. High engagement drives member achievement, which leads to membership growth and strengthened community. In this session, club officers will develop strategies for retaining members and re-engaging past members.

Required Prework: Member Engagement and Retention Prework

Available Sessions: Mon Dec 12 7 – 8 PM OR Mon Jan 9 12 – 1 PM OR Sat Feb 11 9 – 10 AM

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Mentoring for Success

One of the best ways to engage your existing members and support new members is by having an active club mentoring program. Members who are either being mentored or mentoring someone else (or both) are more engaged and likely to be actively taking on club meeting roles and giving speeches. Whether you already have a mentoring program in your club, want to learn how to set one up, or feel you don’t have the proper member makeup to support one, come to this session to learn how to set up and maintain an active club mentoring program and how to supplement your program with use of the District “Meet Your Match!” program.

Prework: TBD

Available Sessions: Sat Dec 3 10 – 11 AM OR Tue Dec 6 12 – 1 PM OR Wed Jan 18 7 – 8 PM

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Moments of Truth

Moments of Truth outlines how to create a positive first impression of your club, and recognize and deal with situations critical to club success. This single session workshop is intended to be run at least annually during a club meeting. Learn more about the what, why, and how of Moments of Truth so that you can implement it in your club and identify your opportunities for improvement.

Optional Prework: Review Moments of Truth Manual

Available Sessions: Wed Dec 7 12 – 1 PM OR Thu Jan 5 2022 7 – 8 PM OR Sat Feb 11 9 – 10 AM

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Prospective Member Engagement

New members are exciting; they supply fresh ideas, energy, and potential while helping shape and strengthen the club. In this session, club officers will discuss approaches to converting prospective members using the Prospective Member Journey.

Required Prework: Prospective Member Engagement Prework

Available Sessions: Sat Dec 17 10 – 11 AM OR Thu Jan 5 7 – 8 PM OR Wed Feb 8 12 – 1 PM

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Public Relations

Brand Value: In this session we will talk about the importance of brand management when promoting clubs and events. We will review Toastmasters brand manual to review items such as use of the Toastmasters logo and brand fonts and colors. The information learned will be put to immediate use as you create a flier for your club following the brand guidelines.

Learning Canva: In this session we will discuss how to use Canva to create attractive fliers and other promotional materials while maintaining the Toastmasters brand. Learn what Canva is, how to use it to design either from scratch or templates, and how to post from Canva to social media and other platforms. The information learned will be put to immediate use as you create a flier in Canva for your club following the Toastmasters brand guidelines.

Prework: Review the Brand Manual, create a free Canva account (for Learning Canva), and come with a draft flier (or idea for a flier) for your club

Available Session: Sat Dec 3 10 – 11 AM (Brand) OR Mon Feb 6 7 – 8 PM (Canva)

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Quality Club Meetings

Club meetings are the premier venue for acknowledgment and achievement in the Toastmasters program, a place for members to practice skills and receive feedback and recognition. Meetings shape relationships, morale, and directly impact member retention. This session will advance a shared understanding of what a quality club meeting looks like and assist club officers in developing strategies for delivering great meetings.

Required Prework: Quality Club Meetings Prework

Available Sessions: Fri Jan 13 12 – 1 PM OR Mon Feb 6 7 – 8 PM OR Sat Feb 11 9 – 10 AM

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Rebuilding a Small Club

While smaller clubs can have a cozy atmosphere, it can be stressful when low attendance causes members have to take on multiple meeting roles and it can be difficult to rebuild with less members available to help rebuild the club. In this session, you will learn from those who have successfully helped to rebuild a small club about approaches that have worked for other clubs and resources that are available to help.

Prework: TBD

Available Sessions: Tue Dec 13 12 – 1 PM OR Mon Dec 19 7 – 8 PM OR Wed Jan 18 7 – 8 PM

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Speech Contests

Does your club plan to hold a speech contest to select your representative for the International Speech Contest or Table Topics Speech Contest this year? Come learn how to organize and execute a speech contest that will be fun for contestants, volunteers, and audience members, no matter what format you plan to hold your contest

Prework: Read the 2022-2023 Speech Contest Rulebook

Available Session: Fri Dec 9 12 – 1 PM OR Mon Dec 12 7 – 8 PM OR Sat Jan 7 10 – 11 AM

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Speechcraft

Speechcraft is a learning program created for experienced members to help non-members become the best communicators they can be!  Learn what it takes to be a Speechcraft Coordinator. Toastmasters members who become coordinators can earn DTM credit. Conducting Speechcraft inside the club setting makes it easier for participants to become members, while conducting Speechcraft outside the club setting can lead to the formation of a new Toastmasters club. 

Prework: None

Available Session: Mon Jan 9 7 – 8 PM OR Fri Jan 20 12 – 1 PM

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Teaching Pathways and Managing Base Camp

Since February 2022, the D31 Pathways team has been helping new and existing members use Base Camp and resources for selecting their path. We’d like to explain the materials so you can relay them to your mentors, who, in turn can have a set method for teaching their proteges. We’ll also cover basic tasks that the VP Ed performs as Base Camp Manager. Those include approving level completions, checking DCP status, and examining the path progress of members.

Prework: TBD

Available Sessions: Sat Jan 7 10 – 11 AM OR Thu Feb 2 7 – 8 PM OR Tue Feb 7 12 – 1 PM

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In Person Toastmasters Leadership Institute (TLI)

Do you miss attending a TLI in person and getting to meet other club officers and district leaders face-to-face? If so, then you will be happy to hear that we are planning an in-person TLI for Saturday, January 14th in Foxborough, MA. Club officer training will be run from 10:00 AM – 1:00 PM. Stay tuned for more details and a link to register.

Full Club Officer Training Schedule

You must attend at least 2 hours of training to get credit for attendance on the DCP with at least 1 hour being a club officer peer session (highlighted in yellow), but you are encouraged to attend as many topics as you like for the learning and networking opportunities. Members holding multiple officer roles (whether in a single club of across multiple clubs) are encouraged to attend peer sessions for each role, but attendance at only 1 is required for DCP credit. Clubs who have an average total training time per club officer of at least 3 hours and who get credit for at least 4 officer roles in the DCP goals will receive reimbursement for 6-months of Zoom access (or an equivalent prize). Most training is being conducted virtually on Zoom, but there will be an in person event on a Saturday in January that will include 3 hours of club officer training.

Date Time Topic(s) Pre-Work Registration
Virtual Club Officer Training
Mon, Nov 21 7 – 8 PM Fab Four Vision and Incentives None Register on Zoom
Tue, Nov 22 12 – 1 PM Conflict Resolution None Register on Zoom
Tue, Nov 29 12 – 1 PM Diversity, Equity, and Inclusion (DEI) Bring pen/pencil and paper Register on Zoom
Sat, Dec 3 9 – 10 AM Club Officer Peer Sessions Club Leadership Handbook Register on Zoom
10 – 11 AM Mentoring for Success None
Public Relations: Brand Manual Brand Manual and bring draft flier
Building a Healthy Team Healthy Team Workbook: Team Assessment (p. 3-4) and Behavioral Style Assessment (p. 10-14)
Mon, Dec 5 12 – 1 PM Club Officer Peer Sessions Club Leadership Handbook Register on Zoom
Tue, Dec 6 12 – 1 PM Mentoring for Success None Register on Zoom
Wed, Dec 7 12 – 1 PM Moments of Truth Review Moments of Truth Manual Register on Zoom
Fri, Dec 9 12 – 1 PM Speech Contests Review Speech Contest Rulebook Register on Zoom
Mon, Dec 12 7 – 8 PM Encouraging Leadership Within and Beyond the Club None Register on Zoom
Speech Contests Review Speech Contest Rulebook
Member Engagement and Retention Member Engagement and Retention Prework
Tue, Dec 13 12 – 1 PM Rebuilding a Small Club TBD Register on Zoom
Fri, Dec 16 12 – 1 PM Member Connection None Register on Zoom
Sat, Dec 17 10 – 11 AM Club Central Tutorial Club Central Tutorial Interactive Register on Zoom (link coming soon)
Effective Meetings Effective Meeting Prework
Prospective Member Engagement Prospective Member Engagement Prework
Mon, Dec 19 12 – 1 PM Conflict Resolution None Register on Zoom (link coming soon)
Mon, Dec 19 7 – 8 PM Club Goal Tracking TBD Register on Zoom (link coming soon)
Rebuilding a Small Club TBD
Thu, Jan 5 12 – 1 PM Corporate Member Engagement TBD Register on Zoom (link coming soon)
Thu, Jan 5 7 – 8 PM Moments of Truth Review Moments of Truth Manual Register on Zoom (link coming soon)
Prospective Member Engagement Prospective Member Engagement Prework
8 – 9 PM Club Officer Peer Sessions Club Leadership Handbook
Sat, Jan 7 9 – 10 AM Conflict Resolution None Register on Zoom (link coming soon)
10 – 11 AM Teaching Pathways and Managing Base Camp TBD
Club Goal Tracking TBD
Speech Contests Review Speech Contest Rulebook
Mon, Jan 9 12 – 1 PM Member Engagement and Retention Member Engagement and Retention Prework Register on Zoom (link coming soon)
Mon, Jan 9 7 – 8 PM Speechcraft None Register on Zoom (link coming soon)
Fri, Jan 13 12 – 1 PM Quality Club Meetings Quality Club Meetings Prework Register on Zoom (link coming soon)
Mon, Jan 16 7 – 8 PM Club Central Tutorial Club Central Tutorial Interactive Register on Zoom (link coming soon)
Effective Meetings Effective Meeting Prework
Member Connection None
Tue, Jan 17 12 – 1 PM Corporate Member Engagement TBD Register on Zoom (link coming soon)
Wed, Jan 18 7 – 8 PM Mentoring for Success None Register on Zoom (link coming soon)
Rebuilding a Small Club TBD
How to Hold Club Events That Rock! None
Fri, Jan 20 12 – 1 PM Speechcraft None Register on Zoom (link coming soon)
Fri, Jan 27 12 – 1 PM Club Officer Peer Sessions Club Leadership Handbook Register on Zoom (link coming soon)
Sat, Jan 28 9 – 10 AM How to Hold Club Events That Rock! None Register on Zoom (link coming soon)
Encouraging Leadership Within and Beyond the Club None
Member Connection None
10 – 11 AM Club Officer Peer Sessions Club Leadership Handbook
11 AM – 12 PM Speechcraft None
Thu, Feb 2 7 – 8 PM Teaching Pathways and Managing Base Camp TBD Register on Zoom (link coming soon)
Building a Healthy Team Healthy Team Workbook: Team Assessment (p. 3-4) and Behavioral Style Assessment (p. 10-14)
Mon, Feb 6 7 – 8 PM Public Relations: Learning Canva Brand Manual, create Canva account and bring draft flier Register on Zoom (link coming soon)
Quality Club Meetings Quality Club Meetings Prework
More sessions to be added to table soon – Training extends through February 2023
In Person Toastmasters Leadership Institute (TLI)
Sat, Jan 14 10 AM – 1 PM Club Officer Peer Sessions Club Leadership Handbook Register on Eventbrite (link coming soon)
TBD TBD

MINIMUM REQUIREMENT FOR DCP CREDIT: 1 Club Officer Peer Session (yellow background in table above) PLUS 1 other session (white background in table above)

 

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