Privacy Policy

Thank you for visiting Toastmasters District 31’s official website. We are committed to respecting and protecting the privacy rights of members of District 31 Toastmasters clubs. This policy describes the types of information that we may collect from you or that you may provide when you visit www.district31.org and our practices for collecting, using, protecting and disclosing that information. By visiting this website, you are accepting the practices described in this policy.

In simplified form (greater detail is below), our policy can be summarized as follows:

  1. We may collect some information about you, as described in this policy, but you can control how much you share about yourself.
  2. We do not knowingly collect information from children under 18 years of age.
  3. We will not sell your personal information but may share such information with third-party service providers in order to streamline functions on our behalf. If we use a third-party, they will be vetted to ensure they protect your information.
  4. We may collect, use and share aggregate, anonymous information about our users.
  5. In certain legal situations, we may be compelled to disclose your personal information.
  6. If you are outside the United States, you understand and agree that we store your information in the United States.

What personal information do we collect?
Why do we retain personal data?
How does District 31 use collected information?
What about cookies?
Does District 31 share the information it receives?
How secure is your information?
What about links to other sites?
How do we protect the privacy of children under 18?
What else should you know?
Changes to our Privacy Policy

What personal information do we collect?

When you access the District 31 website, we may ask you to provide us with personal data that can be used to contact or identify you. Typical information may be your name, postal address, telephone number and email address.

We may ask you to provide us with additional information including:

  • Information that you provide by filling in forms on our website. This includes registration for online events, post material or request further services. We may also ask you for information when you enter a contest or promotion sponsored by us, and when you report a problem with our website.
  • Records and copies of your correspondence (including email addresses), if you contact us.
  • Your responses to surveys that we might ask you to complete for research purposes.
  • Your search queries on our website.
  • There may be features that are developed in the future that may result in the collection of additional new information.

Any information we collect automatically is statistical data, and does not identify any individual. It helps us to improve our website.

Why do we retain personal data?

We retain personal data to fulfill any legal or regulatory obligations and for legitimate business purposes. We may save personal data for longer periods than required by law if it is in our legitimate business interests and not prohibited by law. Even if you are no longer a member of a District 31 Toastmasters club, we reserve our ability to retain and access the data for so long as required to comply with applicable laws. We will continue to use and disclose such personal data in accordance with this Privacy Policy.

How does District 31 use collected information?

We use information that we collect about you or that you provide to us, including any personal information:

  • To provide you with information or services as part of your membership in a District 31 Toastmasters club.
  • To offer and fulfill our legitimate business purposes.
  • To fulfill any other purpose for which you provide it.
  • To notify you about changes to our website .
  • To allow you to participate in interactive features on our website.
  • To present our website and its contents to you.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

What about cookies?

Cookies are tiny bits of information that we transfer to your computer’s hard drive through your Web browser to enable our systems to recognize your browser and to provide features such as your personalized profile.

The Help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. However, leaving cookies on will allow you to take full advantage of some of our website’s most helpful features.

Does District 31 share the information it receives?

We will not sell your information.  However, we may share your information for the following purposes:

Third-Party Service Providers:

We may share information with third-party service providers to perform functions on our behalf. Examples include streamlining large emails, hosting online events, analyzing website data, providing website design assistance, and conducting surveys. Third parties may have access to personal information needed to perform their functions, but may not use it for other purposes. All third-parties have been carefully vetted, and when necessary may have signed data protection agreements.

Protection of District 31, the Members of the Clubs in District 31 and Others:

We may release personal information when appropriate to comply with the law or protect the rights, property, or safety of District 31, the members of the clubs in District 31, or others. This may include exchanging information with civil authorities, other companies and organizations in order to protect District 31 and the members of the clubs in District 31 from illegal activities. However, this does not include selling, renting, sharing, or otherwise disclosing personal information for commercial purposes in violation of the commitments set forth in this policy.

How secure is your information?

The security of your personal information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. 

How do we protect the privacy of children under 18?

The District 31 website does not address anyone under the age of 18.  We do not knowingly collect personal information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us. If we discover that a child under 18 has provided us with personal information, we will delete such information from our servers promptly.

What else should you know?

If you choose to use the Services from the European Union, the United Kingdom, Switzerland or other regions of the world with laws governing data collection and use that may differ from the law of the United States of America (“US”), please note that you are transferring your personal information outside of those regions to the US for storage and processing. By providing any information, including personal information about you, on or to the Services, you consent to such transfer, storage, and processing.

Changes to our Privacy Policy

Our Privacy Policy may be revised from time to time. We may email periodic reminders of our notices and conditions, though you should still check our website frequently to see reports on the latest changes. Unless stated otherwise, our current Privacy Policy applies to all information that we have about you.

District 31may change, add, modify or remove portions of this policy at any time, which shall become effective immediately upon posting on this page. The date the policy was last revised is identified at the bottom of the page. It is your responsibility to review this policy for any changes. By continuing to use our website, you agree to any changes in the policy.

January 26, 2024

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