Elections and Succession Planning
Every club elects leaders who strive to keep the club running smoothly, motivate members, and improve the quality of the club experience.
How often new officers are elected depends on how often the club meets. Clubs that meet weekly may elect officers annually or semiannually. If the club elects semiannually, elections are held at the first meeting in May and again at the first meeting in November. Clubs that meet less frequently than weekly must elect officers annually, with the elections in May.
Annual office terms must run from July 1 through June 30; semiannual terms must run from July 1 through December 31 and January 1 through June 30. Holding elections at any other time is in direct conflict with the Club Constitution for Clubs of Toastmasters International and Bylaws of Toastmasters International.
Guidelines for conducting an officer election, including a script for the presiding officer, can be found in the Club Leadership Handbook.
When your club has elected new officers, the current president or secretary should submit their names and contact information to World Headquarters online through Club Central.
Deadlines for all submission types are June 30 for annual elections and June 30 and December 31 for semiannual elections.
Club Leadership Election Resources
Here are some resources for an overview to prepare for the election process.
- Club Officer Interest Form – A form you can distribute to all club members to gauge interest in leadership roles.
- Officer Role Descriptions and Video Tutorials – Overviews of standard Toastmasters club officer roles alongside video tutorials for the roles.
- FAQ about Club Officer Elections – Answers to common questions about elections, including questions about elections held online