Club Officer Training Schedule for Summer 2022

One of the ways that District 31 works to achieve its mission to “…help all clubs achieve excellence” is by providing Club Officer Training (COT). All COT sessions are open to any Toastmasters member and cover a wide variety of topics to help clubs to improve in order to better serve their members. Based on feedback received from a survey of club officers, training this summer will be conducted in shorter sessions between 45 and 90 minutes long with offerings not only on weekday evenings and weekend mornings, but also a few during the workday to accommodate a larger number of people’s availability. Most sessions will be virtual, but there will be a single in-person session on August 27th for those who are interested in the networking benefits of meeting people in person.

Prior to attending any club officer training session, please be sure to review the following materials related to your role as a club officer:

Club officers who attend at least 2 hours of training including at least one club officer peer session will earn credit in the Distinguished Club Program (DCP) for their attendance. Don’t stop at 2 hours, though, as the more training you attend, the more you will learn and grow and be able to help your club. And if that wasn’t incentive enough, the 15 clubs with the highest average total training time per club officer (minimum 3 hours/officer) who get credit for at least 4 officer roles in the DCP goals will receive reimbursement for 6-months of Zoom access (or an equivalent prize). Who will be the most trained club officer team in District 31?

Virtual Training Topics

Club Officer Peer Sessions (required)

Are you taking on a new club officer role for the first time and looking for guidance? Or are you a repeat officer who can share tips with others while learning from your peers? Come to a club officer peer session to learn about how to execute your responsibilities of your role and network with others in the same role. There will be breakout sessions for each officer role. It is required to attend at least one of these sessions for club credit in the DCP program (along with another hour or more of the topic of your choice). We will NOT be doing a step by step review of what each role entails, but will instead encourage participants to ask questions and share advice with each other. It is expected that you have read through the requirements of your role in the Club Leadership Handbook and gone through your club officer role tutorial PRIOR to attending this session.

Available Sessions: Thu, Jul 7 7:00 – 8:00 PM, Fri, Jul 15 12:00 – 1:00 PM, Sat, Jul 23 10:00 – 11:00 AM, Tue, Jul 26 12:00 – 1:00 PM, and Mon, Aug 22 7:00 – 8:00 PM

 

Encouraging Leadership Within and Beyond the Club

Is your club struggling to get members interested in becoming a club officer? Do you have members looking for their next leadership challenge? Come to this session to learn tips for encouraging members to improve their leadership skills by becoming a club officer or helping the District with a special project or in a District leader role.

Available sessions: Wed, Jul 6 6:15 – 7:15 PM, Sat, Jul 9 10:00 – 11:00 AM, and Tue, Aug 9 12:00 – 1:00 PM

Building a Healthy Team and Setting Club Goals

Club success depends on the ability of the club officer team to work together towards goals for the betterment of the club and its members. Join this session to learn strategies for building a healthy club officer team and setting goals to help the club achieve excellence and serve its members.

Available Sessions: Wed, Jul 6 7:30 – 9:00 PM, Tue, Jul 12 12:00 – 1:00 PM, and Thu, Aug 4 7:00 – 8:30 PM

Member Engagement Through Mentoring

One of the best ways to engage your existing members and support new members is by having an active club mentoring program. Members who are either being mentored or mentoring someone else (or both) are more engaged and likely to be actively taking on club meeting roles and giving speeches. Whether you already have a mentoring program in your club, want to learn how to set one up, or feel you don’t have the proper member makeup to support one, come to this session to learn how to set up and maintain an active club mentoring program and how to supplement your program with use of the District “Meet Your Match!” program.

Available Sessions: Wed, Jul 13 7:00 – 8:00 PM, Thu, Jul 21 7:00 – 8:00 PM, and Thu, Aug 4 4:00 – 5:00 PM

Club Central Tutorial

Do you know everything that you can do from the Club Central page on the Toastmasters website? Whether you are President, VPE, Treasurer, or Secretary, there are tasks that you need to perform that all begin in Club Central. Come learn how to maintain your club’s critical information and membership, submit education awards, and much more in this session.

Available Sessions: Thu, Jul 14 7:00 – 8:00 PM, Sat, Jul 23 11:15 AM – 12:00 PM; and Thu, Aug 4 4:00 – 5:00 PM

Pathways Basecamp Management

Are you a new VPE or President or Secretary and want to learn how to approve awards and track member progress in Basecamp? Come to this interactive session to learn how to navigate Pathways as a Basecamp Manager.

Available Sessions: Thu, Jul 7 8:15 – 9:00 PM, Sat, Jul 23 11:15 AM – 12:00 PM, and Sun, Aug 7 10:00 – 11:00 AM

Club Website

Does your club have a website? Does it attract guests and support your members? Are you taking on a website admin role for the first time? Come to this session to learn how to maintain and improve your club website, whether you use Free Toast Host, Easy Speak, or Word Press.

Available Sessions: Thu, Jul 7 8:15 – 9:00 PM and Sun, Aug 7 10:00 – 11:00 AM

Club Events

Does your club ever conduct special events? Or attend outside events to attract new guests? In this session, learn how to use club events to both help your existing club members have fun and learn new skills and to attract new members to join your club.

Available Sessions: Thu, Jul 7 8:15 – 9:00 PM and Sun, Aug 7 10:00 – 11:00 AM

Social Media Marketing

Does your club have a social media presence? Do you regularly post and share to attract new prospective members and engage your existing members? If you want to start or improve your club’s social media presence, whether on Facebook, LinkedIn, Twitter, Instragram, YouTube or your company’s internal social media platform, come learn more at this session.

Available Sessions: Thu, Jul 14 7:00 – 8:00 PM and Sat, Jul 30 10:00 – 11:00 AM

Corporate Member Engagement

Does your corporate club struggle to find members? Or do your current members often miss meetings due to work conflicts, causing low attendance meetings? In this session, we will review options for how to build and maintain a thriving corporate club through senior leader engagement and by tapping into company culture.

Available Sessions: Tue, Jul 19 12:00 – 1:00 PM and Fri, Aug 12 12:00 – 1:00 PM

Prospective Member Engagement

New members are exciting; they supply fresh ideas, energy, and potential while helping shape and strengthen the club. In this session, club officers will discuss approaches to converting prospective members using the Prospective Member Journey.

Available Sessions: Mon, Jul 18 7:00 – 8:30 PM and Wed, Jul 27 7:00 – 8:30 PM

Quality Club Meetings

Club meetings are the premier venue for acknowledgment and achievement in the Toastmasters program, a place for members to practice skills and receive feedback and recognition. Meetings shape relationships, morale, and directly impact member retention. This session will advance a shared understanding of what a quality club meeting looks like and assist club officers in developing strategies for delivering great meetings.

Available Sessions: Mon, Jul 18 7:00 – 8:30 PM, Wed, Jul 27 7:00 – 8:30 PM, and Sat, Jul 30 10:00 – 11:30 AM

Marketing

Marketing: the initial ”conversation” with prospective members. Marketing drives prospective members to get curious, check out the scene, and decide whether the club culture is a fit. We are driven communicators, and this is our opportunity to show what we offer. In this session, club officers will examine prospective member motivation; craft corresponding marketing messages; and identify communication channels, tools, and resources that support club marketing efforts.

Available Sessions: Wed, Jul 13 7:00 – 8:30 PM and Thu, Jul 21 7:00 – 8:30 PM

In Person Toastmasters Leadership Institute (TLI)

Do you miss attending a TLI in person and getting to meet other club officers and district leaders face-to-face? If so, then be sure to register for our in person TLI on Saturday, August 27th. Club officer training will be run from 10:00 AM – 1:00 PM followed by a special recognition lunch to honor the 2021-2022 District Director, Trevor Crippen, and award additional “of the Year” trophies not given during CLCON 2022 (Area Director, Division Director, and more). The topics to be conducted during the TLI will be selected based on votes of those who indicate their interest in attending by Saturday, August 6th (available choices will be a subset of the training topics listed above). Exact location is TBD, but will be centrally located within the district and easily accessible from I95. Once the location and any associated costs for the lunch are determined, an Eventbrite registration page will be created and those who took the interest survey will be invited to register.

Full Club Officer Training Schedule

Prior to attending any club officer training session, please be sure to review the following materials related to your role as a club officer:

Other session specific pre-work is listed in the table below. You must attend at least 2 hours of training to get credit for attendance on the DCP with at least 1 hour being a club officer peer session, but you are encouraged to attend as many topics as you like for the learning and networking opportunities. Members holding multiple officer roles (whether in a single club of across multiple clubs) are encouraged to attend peer sessions for each role, but attendance at only 1 is required for DCP credit. The 15 clubs with the highest average total training time per club officer (minimum 3 hours/officer) who get credit for at least 4 officer roles in the DCP goals will receive reimbursement for 6-months of Zoom access (or an equivalent prize). Most training is being conducted virtually on Zoom, but there will be an in person event on Saturday, August 27th that will include 3 hours of club officer training.

Date Time Topic(s) Pre-Work Registration
Virtual Club Officer Training
Wed, Jul 6 6:00 – 6:15 PM Club Officer Training Kickoff with the Fab Four None
Register on Zoom
6:15 – 7:15 PM Encouraging Leadership Within and Beyond the Club Club Officer Role Summaries and Foundations of Knowledge (The Toastmasters Organization)
7:30 – 9:00 PM Building a Healthy Team and Setting Club Goals Healthy Team (p. 2-4 & 10-12 only) and Club Goals (all)
Thu, Jul 7 7:00 – 8:00 PM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Zoom
8:15 – 9:00 PM Pathways Basecamp Management Links above only
Club Website Links above only
Club Events Links above only
Sat, Jul 9 10:00 – 11:00 AM Encouraging Leadership Within and Beyond the Club Club Officer Role Summaries and Foundations of Knowledge (The Toastmasters Organization) Register on Zoom
Tue, Jul 12 12:00 – 1:00 PM Building a Healthy Team and Setting Club Goals Healthy Team (p. 2-4 & 10-12 only) and Club Goals (all) Register on Zoom
Wed, Jul 13 7:00 – 8:00 PM Member Engagement Through Mentoring Member Engagement Register on Zoom
7:00 – 8:30 PM Marketing Marketing
Thu, Jul 14 7:00 – 8:00 PM Social Media Marketing Brand Manual and District 31 Public Relations page Register on Zoom
Club Central Tutorial Links above only
Fri, Jul 15 12:00 – 1:00 PM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Zoom
Mon, Jul 18 7:00 – 8:30 PM Prospective Member Engagement Prospective Member Engagement Register on Zoom
Quality Club Meetings Quality Club Meetings
Tue, Jul 19 12:00 – 1:00 PM Corporate Member Engagement Member Engagement Register on Zoom
Thu, Jul 21 7:00 – 8:00 PM Member Engagement Through Mentoring Member Engagement Register on Zoom
7:00 – 8:30 PM Marketing Marketing
Sat, Jul 23 10:00 – 11:00 AM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Zoom
11:15 AM – 12:00 PM Club Central Tutorial Links above only
Pathways Basecamp Management Links above only
Tue, Jul 26 12:00 – 1:00 PM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Zoom
Wed, Jul 27 7:00 – 8:30 PM Prospective Member Engagement Prospective Member Engagement Register on Zoom
Quality Club Meetings Quality Club Meetings
Sat, Jul 30 10:00 – 11:00 AM Social Media Marketing Brand Manual and District 31 Public Relations page Register on Zoom
10:00 – 11:30 AM Quality Club Meetings Quality Club Meetings
Thu, Aug 4 4:00 – 5:00 PM Member Engagement Through Mentoring Member Engagement Register on Zoom
Club Central Tutorial Links above only
Thu, Aug 4 7:00 – 8:30 PM Building a Healthy Team and Setting Club Goals Healthy Team (p. 2-4 & 10-12 only) and Club Goals (all) Register on Zoom
Sun, Aug 7 10:00 – 11:00 AM Pathways Basecamp Management Links above only Register on Zoom
Club Website Links above only
Club Events Links above only
Tue, Aug 9 12:00 – 1:00 PM Encouraging Leadership Within and Beyond the Club Club Officer Role Summaries and Foundations of Knowledge (The Toastmasters Organization) Register on Zoom
Wed, Aug 10 7:00 – 8:30 PM Hybrid Club Meetings Hybrid Meetings Register on Zoom
Fri, Aug 12 12:00 – 1:00 PM Corporate Member Engagement Member Engagement Register on Zoom
Mon, Aug 22 7:00 – 8:00 PM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Zoom
In Person Toastmasters Leadership Institute (TLI)
Sat, Aug 27 10:00 AM – 1:00 PM Club Officer Peer Sessions Club Leadership Handbook and Club Officer Tutorial Register on Eventbrite (coming soon)
To be decided by vote of those who take this interest survey by Sat, Aug 6 TBD

MINIMUM REQUIREMENT FOR DCP CREDIT: 1 Club Officer Peer Session (yellow background in table above) PLUS 1 other session (white background in table above)

 

If the available sessions do not work with your schedule, you can attend training offered by another district. Links are below to a few districts, but you are welcome to attend any district’s training you can find. To get credit email PQD@district31.org with the details on what training you attended and I will confirm with the PQD of the other district. If you attend a district other than the ones linked below, please ask for the email of the PQD when you attend and copy them on your email to me. Please note that you must still meet the minimum requirement listed above, even if you attend training in another district.

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